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Oct. 30th, 2008 12:25 pm![[personal profile]](https://www.dreamwidth.org/img/silk/identity/user.png){kind=small}
revchrisThis could get interesting.
Somebody lost their keys to several rooms in the building next door. As a result of the mail room staff (who issue keys) asking "What do we do about this?" the College has just realize that they have no policy for that building, and no way to recover rekeying costs.
I got an email from the Dean's office about it because the rooms involved are all for my faculty or for Centers in my building, and they wanted to know if I had a policy for this.
I do. It's in writing, and it's incorporated into the form everybody signs when I give them keys, and that form also lets me do things like academic holds (stopping transcripts and letters of recommendation) and garnishing or holding their paychecks if they don't want to pay for lost keys.
We currently charge $75/key for lost keys (as an undergrad, I once had 15 keys assigned to me - I was doing my job, but as a student employee they wouldn't give me master keys), but I might raise that (probably $100/key and $150/key for masters) because the current rate doesn't really pay for rekeying. I also need to look into charging deposits to encourage people to turn in keys when they leave. I'm thinking that a $25 deposit would be good for this.
Of course, seeing as I'm actually organized, the College then asked if I would be willing to take over key control of all of the spaces in that building that are controlled by my faculty and Centers, if they decide to have the mail room staff no longer issue keys. I say I would be willing, but only if they pay to completely rekey all of those rooms first so that I know there are no legacy keys anywhere.
Somebody lost their keys to several rooms in the building next door. As a result of the mail room staff (who issue keys) asking "What do we do about this?" the College has just realize that they have no policy for that building, and no way to recover rekeying costs.
I got an email from the Dean's office about it because the rooms involved are all for my faculty or for Centers in my building, and they wanted to know if I had a policy for this.
I do. It's in writing, and it's incorporated into the form everybody signs when I give them keys, and that form also lets me do things like academic holds (stopping transcripts and letters of recommendation) and garnishing or holding their paychecks if they don't want to pay for lost keys.
We currently charge $75/key for lost keys (as an undergrad, I once had 15 keys assigned to me - I was doing my job, but as a student employee they wouldn't give me master keys), but I might raise that (probably $100/key and $150/key for masters) because the current rate doesn't really pay for rekeying. I also need to look into charging deposits to encourage people to turn in keys when they leave. I'm thinking that a $25 deposit would be good for this.
Of course, seeing as I'm actually organized, the College then asked if I would be willing to take over key control of all of the spaces in that building that are controlled by my faculty and Centers, if they decide to have the mail room staff no longer issue keys. I say I would be willing, but only if they pay to completely rekey all of those rooms first so that I know there are no legacy keys anywhere.
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no subject
Date: 2008-10-30 07:43 pm (UTC)